Committees

Grounds

Grounds Committee Members

Rod Vernon (Chair)
Carolyn Pearen (Board Rep)

Michael Yates
Kevin Zimmerle
Vicki Yates
Gwen Hovey
Duncan McAllister
Bob Dorr
Lawrie Knauth
Wayne Carter

Sub-Committees

Amenities Zone 1

Helen Acworth (Chair)
Joy Lanham

Amenities Zone 2 & Zone 3

Craig Pettett (Chair)
Shane Thomas
Marg Norton
Linda Halliwell
Bruce Graham
Wendy Graham


Maintenance

Garth Goodwin (Chair)
Peter Hewinson
Bob Dorr
Kevin Zimmerle

Catering

Peter Hewinson (Chair)
Carolyn Pearen
Kevin Zimmerle
Norma Zimmerle

Vendors


Janelle Mannell (Chair)
Hannah Richards
Bob Richards

Parking & Camping


Norma Zimmerle (Chair)
Carolyn Pearen
Rod Vernon
Michael Yates

Committee Charter

General

1. At the end of each calendar year, the Committee shall review the previous 12 months’ activities and prepare a comprehensive written report, together with proposals for the work plan for the following year to the Board. The Committee shall review the objectives that it is hoping to achieve in the year ahead and shall provide a written report for the Board on these goals.

2. The Committee is responsible to the Board of the CCC(Q) Ltd and reports directly to the Board;

3. All members of the Committee are appointed by the Board of the CCC(Q) Ltd for a two year term. Such term shall commence from the date of the AGM of CCC(Q) Ltd Members in March each year;

4. The President and Secretary of the CCC(Q) Ltd shall be ex-officio members of the -committee;

5. The Board shall have the power to remove at its discretion any member of the -Committee;

6. The Board requires each member of the Committee to sign a Confidentiality Agreement;

7. The Board shall have the authority to intervene in the affairs of the Committee if it considers such action is necessary;

8. The Committee shall have the authority to co-opt extra assistance for specific tasks but the presence of persons co-opted at Committee meetings shall not constitute membership of the Committee;

9. The Committee shall work closely with and liaise with other Committees as often as is necessary to ensure the smooth fulfilment of its objectives and of the CCC(Q) Ltd‘s objects;

10. Accurate minutes of all meetings of the Committee are to be kept and forwarded to the Secretary of the CCC(Q) Ltd for distribution to members of Board;

11. Committees, other than those which have dedicated bank accounts which have been approved by the Board of the CCC(Q) Ltd, are not able to authorise any expenditure. Approval for such expenditure can only be made by the Board of the CCC(Q) Ltd;

12. In relation to bank accounts:

a. A dedicated bank account can only be held in a Committee’s name if the -committee has received prior Board approval to have a bank account in its name;

b. At least one current member of the Board is a signatory to the bank account as well as the Secretary of the CCC(Q) Ltd. Two signatures are required, one of which must be the Secretary or Director;

c. Committees which have a dedicated bank account, can only use that account within the limitations that have been laid down by the Board;

13. It shall be the responsibility of the Chairperson of the Committee to keep the Board fully informed of any matters pertaining to the operation of the Committee. In that respect:

a. The Chairperson shall report to the Board at its regular meetings in writing on any matters considered as being necessary to warrant the attention of the Board;

b. At the Board meeting immediately following the end of each quarter, the Chairperson shall provide for the Board a brief written report on what the -committee has achieved in the preceding quarter;

14. Committees are established at the discretion of the Board to meet a requirement in the fulfilment of the Objects of the CCC(Q) Ltd. If the Board considers that a Committee is no longer serving a useful purpose in meeting those Objects, the Board shall have the right to disband that Committee forthwith.

Committee

1. The Grounds Committee is responsible to the Board of the Canine Control Council (Queensland) Ltd and should liaise and consult with the Dogs Queensland Grounds Manager at all times when exercising its charter.

2. Its responsibilities shall include:

• Maintain an overview of and report on the state of the Durack Grounds (roads, rings, irrigation system and septic tank system).
• Perform regular checks on all equipment for serviceability and maintenance and ensure that maintenance records are kept (tractors, mowers, pumps, PA system etc).
• Maintaining regular checks on the safety, serviceability and cleanliness of all appliances in the kitchen and canteen.
• Ensure that necessary and appropriate inspections of all electrical equipment and cables are conducted in all buildings.
• Check and ensure cleanliness of kitchen, canteen and surrounds is satisfactory after each Show.
• Conduct inspections on the Grounds Manager’s residence as required.
• Conduct regular checks on the automatic gates.
• Conduct regular safety checks, maintain safety instructions and record appropriate details for all buildings. 
• Record the results of all inspections and check appropriate log books and/or files.
• Ensure that a copy of all fire safety and/or electrical inspection reports are lodged with the office and that these records are also held in the Clubhouse.
• Liaise with the Grounds Manager on building issues.
• Liaise with all affected Committees in respect to actions taken or required to be taken in buildings as necessary.
• Allocation of Rings.
• Allocation of general facilities on Show days.
• Liaison with Grounds Manager on matters concerning Show days.
• Allocation of catering rights.
• Conduct checks on the PA system two working days prior to Show days.
• Coordinate the booking of the portable PA system and conduct regular checks.
• Ensuring that the BBQ and base areas are clean.
• Prevent the use of skateboards and bicycles within the grounds.
• Take immediate action in the event of a dispute about parking and camping, in particular “vendor” sites or “handicapped” sites.
• Allocate vendor spaces.
• Consider matters referred by the Board and provide reports and recommendations.

3. The Amenities part of Committee is responsible to the Board of the Canine Control Council (Queensland) ltd. The object of the Amenities Committee is to raise funds for the provision of facilities for the benefit and/or use by exhibitors at the Durack Showgrounds and other regional centres throughout Queensland.


4. The Committee is responsible for:

• The conduct of all allocated Committee Shows and other fundraising activities as approved from time to time.
• Maintenance of items provided or funded by such fundraising.
• Recommending to the Board proposed purchases using those funds.
• Accounting for funds in accordance with Board directives.
• Consider matters referred by the Board and provide reports and recommendations.